KCR is Hiring: Executive Administrator

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KCR is Hiring: Executive Administrator

Hours: 35 hours per week, Monday to Friday 8:30 – 4:30.
May require hours outside those regularly scheduled including early morning, evening and weekend work

Position Summary:
This position will provide administrative support to the Executive Director and Leadership team. As an executive assistant, you will provide high-level administrative support by conducting research, preparing reports, supporting the finance department, handling information requests, and performing clerical functions, such as preparing correspondence, receiving visitors, arranging conference calls, scheduling meetings, taking minutes and organizing events. Your duties will also include Human Resources support and the coordination of facility and operations management. Responsibilities and tasks to be performed will vary depending on Agency need.

Reporting Structure: Reports to Executive Director

Prime Functions:
Organization & Administration
  • Organize meetings, company events and other special gatherings as required
  • Ensure office efficiency
  • Stay updated on technical and professional information
  • Manage executive schedule and act as a liaison for the executive team
  • Handle confidential information; organize and maintain files; take memos
  • Prepare information and research for executive needs
  • Provide backup supports and coverage for front desk and reception
  • Handle travel and lodging bookings
  • Understand and keep up-to-date with the business’ organization structure, policies, goals, and objectives
  • Provide payroll and invoicing back up
Written & Verbal Communication
  • Take minutes at assigned meetings
  • Prepare reports and presentations
  • Ensure policies are up-to-date
  • Provide support for fund development as required including, but not limited to research, form preparation, editing; assist with KCR branding as needed
  • Answer phone inquiries and direct calls for the executive team
Project Coordination
  • Assist with the coordination of facility and operations management; manage building cleaners
  • Plan and implement projects and procedures as assigned
  • Organize new employee onboarding
  • Assist in HR management
  • Review BCBid weekly for opportunities
Qualifications:
  • Post-secondary education in business administration or related field preferred
  • 3-5 years of prior experience in mid- to senior-level administration, business, management, or related field
  • Accounting education and experience an asset
  • Demonstrated computer proficiency including MS Office Suite; able to type a minimum of 40 WPM
  • Advanced organizational skills; can work in a fast-paced environment
  • Critical thinker; detail-oriented; adaptable
  • Excellent written and verbal communication skills; superior listening skills
  • Friendly and professional demeanour; able to maintain confidentiality
  • Self-directed and able to work without supervision; energetic and eager to tackle new projects and ideas
  • Comfortable in both a leadership and team-player role; able to manage team members, lead assistant meetings, and supervise when needed
  • Collaborative; willing to Learn
  • Valid driver’s license and safe driving record preferred
Apply Now: To apply please submit cover letter and resume to ac.rcknull@nelle by June 21st.

We thank all for their submissions. We will only be contacting those chosen for an interview.
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